2016 NASSTRAC Exhibit and Sponsorship Opportunities

 TABLE OF CONTENTS:

 


 

 

2016 Sponsorship Sales Program Information


Join other leaders in the field who have made the decision to become NASSTRAC sponsors. Industry partnerships help advance the NASSTRAC mission.

 

The sponsorship levels outlined below offer select opportunities for various sessions/events. In appreciation for your sponsorship support, NASSTRAC will recognize your company with valuable benefits and privileges available only to our sponsors.

 

Sponsorship levels are built by combining our different à la carte items to reach total spend for sponsorship levels.

 

The levels and benefits from each level are as follows:


DIAMOND LEVEL

Total in Sponsorship Items: $12,000 +

Level Benefits:

  • Logo recognition on the event website page
  • Logo in event onsite program
  • Logo on onsite signage
  • Full Page ad in onsite event program
  • Name listed in “Thank to Sponsors” section in all press releases relating to conference
  • Opportunity to provide give-away item to conference attendees (NASSTRAC final approval on item)
  • Electronic conference attendee list with direct contact information
  • Logo featured in all NASSTRAC electronic communication referencing the conference
  • Invitation to the Newcomer reception and booth will be a featured stop on the Newcomer Expo Floor tour. 
  • After conference registration check-in, a NASSTRAC team member will be available for onsite orientation regarding booth location and other logistical first day needs
  • Five (5) Complimentary Full Registrations

PLATINUM LEVEL

Total in Sponsorship Items: $8,000 - $11,999

Level Benefits:

  • Logo recognition on the event website page
  • Logo in event onsite program
  • Logo on onsite signage
  • Half Page ad in onsite event program
  • Name listed in “Thank to Sponsors” section in all press releases relating to conference
  • Opportunity to provide give-away item to conference attendees (NASSTRAC final approval on item)
  • Electronic conference attendee list with direct contact information
  • Logo featured in all NASSTRAC electronic communication referencing the conference
  • Invitation to the Newcomer reception and booth will be a featured stop on the Newcomer Expo Floor tour.
  • Four (4) Complimentary Full Registrations

GOLD LEVEL

Total in Sponsorship Items: $5,000 - $7,999

Level Benefits:

  • Logo recognition on the event website page
  • Logo in event onsite program
  • Logo on onsite signage
  • Half page ad in onsite event program
  • Name listed in “Thank to Sponsors” section in all press releases relating to conference
  • Electronic conference attendee list with direct contact information
  • Logo featured in all NASSTRAC electronic communication referencing the conference
  • Three (3) Complimentary Full Registrations

SILVER LEVEL

Total in Sponsorship Items: $2,000 - $4,999

Level Benefits:

  • Logo recognition on the event website page
  • Logo in event onsite program
  • Logo on onsite signage
  • Quarter Page ad in onsite event program
  • Electronic conference attendee list with direct contact information
  • Logo featured in all NASSTRAC electronic communication referencing the conference
  • Two (2) Complimentary Full Registrations

BRONZE LEVEL

Total in Sponsorship Items: $500 - $1999

Level Benefits:

  • Logo recognition on the event website page
  • Logo in event onsite program
  • Logo on onsite signage
  • Logo featured in all NASSTRAC electronic communication referencing the conference
  • One (1) Complimentary Full Registration

 


 

2016 Items/Events to Sponsor


The à la carte menu of sponsored items and events is as follows. You can pick any combination of the available items or events to build to your desired sponsorship level (see above) for the 2016 NASSTRAC Shippers Conference & Transportation Expo.



CONFERENCE ITEM SPONSORSHIP OPPORTUNITIES:

 

Pit Stop (4 total):

$3,000

Pit Stops are destination locations on the NASSTRAC Expo Floor.  The Pit Stop is a 10x10 lounge space on the show floor and will be promoted throughout the event.

ONLY ONE PIT STOP IS STILL AVAILABLE 

 

Conference Signage:

$1,500

Your logo will be included on onsite conference signage.
Conference Onsite Program: $150
Your logo will be featured in the onsite program with your company profile.

Guest Room Key Cards:

$5,000

Each conference attendee staying at the hotel will receive a guest room key card branded with your logo. 

 

SOLD - NO LONGER AVAILABLE

Lanyards:

$6,000

Each conference attendee will receive a lanyard branded with your logo.

 

 

SOLD - NO LONGER AVAILABLE

Conference WiFi:

$6,000

WiFi will be supplied for all conference attendees for 3 days. Signage will be placed around the conference recognizing you as the sponsor. 

 

SOLD - NO LONGER AVAILABLE

Bottles of Water:

$8,500

You will provide up to 1,200 branded disposable bottles of water for the conference. The bottles will be set out in the expo hall for educational session for attendees to use.

 

SOLD - NO LONGER AVAILABLE

Large Equipment Display (minimum 400 SqFt of Display space):

$27 per square foot

Display that new truck engine or tractor.  The equipment will be conveniently placed right outside the expo hall for attendees to see. You will be able to sit with the equipment during expo hours.

Badge Holders:

$5,000

Each conference attendee will receive a badge holder branded with your logo.

 

SOLD - NO LONGER AVAILABLE

Pens:

$2,500

You will provide up to 1,200 pens for the conference. The pens will be set out in the expo hall for educational session for attendees to use.

 

SOLD - NO LONGER AVAILABLE

Registration Package Inserts: $750

You will provide 500 flyers or other inserts for the conference.  NASSTRAC will pre-approve the inserts and they will be given all attendees when they check-in at the conference.

Mobile Charging Stations: $3,500

A mobile Charging Station will allow your company to gain exclusive visibility throughout the conference while providing attendees with an opportunity to charge any type of cell phone or smartphone.  As the mobile charging station sponsors your company logo will be placed on the station.

 

SOLD - NO LONGER AVAILABLE

Mobile App:

$8,500

New to NASSTRAC this year – this conference mobile app! As the sponsor your logo will be displayed on the welcome screen, on a top banner of the app, and on all promotions for the app.

 

SOLD - NO LONGER AVAILABLE

Trash Can Covers (2 Covers): $3,500

  

Window Clings (2 Clings): $2,500 SOLD - NO LONGER AVAILABLE

 

Floor Clings (5 clings): $1,000 SOLD - NO LONGER AVAILABLE

 

 

 

 

CONFERENCE EVENT SPONSORSHIP OPPORTUNITIES:

 

Registration: $6,500

Your logo and/or tag line will greet all attendees in the NASSTRAC registration area where they will pick up their materials.

Conference Breaks

(2 total): $5,000/Each

Two conference breaks will be held in the expo hall. During the break your logo will appear on the large screen acknowledging you as the break sponsor.

 

ONLY ONE CONFERENCE BREAK  IS STILL AVAILABLE 

Conference Breakfasts:

(2 available): $7,500/Each

Two breakfasts will be held in the expo hall. During the breakfast your logo will appear on the large screen acknowledging you as the breakfast sponsor.

 

SOLD - NO LONGER AVAILABLE

Conference Lunches:

(2 available): $10,000/Each

Two lunches will be held in the expo hall. During the lunch your logo will appear on the large screen acknowledging you as the lunch sponsor.

New Shippers Reception: $7,500

New shippers will be welcomed to the conference with an hour long new shipper’s reception.  The sign for the reception will branded with your logo and you will receive 5 people attend the reception to mingle with the new shippers.

Welcome Reception: $10,000

Everyone will be welcomed to the conference with a 1-hour welcome reception in the expo hall.  The sign for the reception will branded with your logo as will the bar napkins.

Monday Reception:

$7,500

After Monday educational sessions there will be a 1-hour reception in the expo hall.  The sign for the reception will branded with your logo as will the bar napkins.

 

SOLD - NO LONGER AVAILABLE

Closing Reception:

$8,500

We will close the expo hall on Tuesday night and end the expo with a 1-hour closing reception.  The sign for the reception will branded with your logo as will the bar napkins. There will also be the opportunity to sponsor other activities at the closing reception that are not  so be sure to ask about what other special activities will be taking place.

 

SOLD - NO LONGER AVAILABLE

Videos During Welcome & Monday Receptions:

$2,000

Your 3-5 minute silent sponsor-supplied video will run on the large screen in the expo hall during the welcome reception or Monday reception.

 

SOLD - NO LONGER AVAILABLE

Student Scholarship Support - Golf Hole Sponsorship: $250 Each

Support the NASSTRAC Student Scholarship Fund. The Scholarship supports college level students coming into the industry.  

 

SOLD - NO LONGER AVAILABLE

   

      

 

 

ELECTRONIC AND YEAR-ROUND SPONSORSHIP OPPORTUNITIES:

 

Email Campaign: $1,000

Get on the minds of members with your logo featured in NASSTRAC electronic communications

Conference Website:

$1,500

Your logo will be placed on the NASSTRAC conference homepage 24/7 for web visitors to see.

eLink E-Newsletter

(Jan-DEC): $1,500

Your banner advertisement for e-Link and will receive exposure as part of the NASSTRAC bulletins. One Ad Per Issue (24 issues per year).

Online Whitepaper: $2,000

NASSTRAC will leverage your submitted whitepaper that addresses a best practice or challenge. (NASSSTRAC has final approval prior to publishing).

Webcasts:

$3,500

Your company will be featured as a sponsor of a NASSTRAC webcast.  NASSTRAC will work with you on content and Strategy.

Newslink Newsletter Insert: $2,000

Pick the issues you want and NASSTRAC will insert your 8.5x11 pre-printed insert for a powerful impression (1 insert per company per issue - 4 inserts max per issue).

Thought Leadership/Article:  $1,500

You write your own article for NASSTRAC NewsLink (800 word max).  6 editions available to choose from. (NASSTRAC has final approval on all articles).
 

 


 

 

2016 Conference Exhibit Sales Information

 

Again this year, NASSTRAC will be using it’s unique expo floor setup with an outer and inner ring around the plenary educational sessions.

 

BOOTH PRICING:

 10X10 Outer Circle Booths:

NASSTRAC Member:        $3,000.00

Non-Member:                      $3,795.00

10X10 Inner Circle/Aisle Booths:

NASSTRAC Member:     $3,600.00

Non-Member:                   $4,485.00

  

INCLUDED WITH EACH 10X10 BOOTH PURCHASED:

  • (2) Exhibitor Full Conference Passes
  • 10X10 booth space with:
    • 8’ Back Drape
    • 3’ Side Drape
    • ID Sign

 

FLOOR PLAN:

The live floor plan can be viewed here: http://floorplan.dc.smithbucklin.com/fxfloorplan/16nasst/


 

 

2016 Sponsorship and Exhibitor Contract and Guidelines

 

Changes have been made to the NASSTRAC Sponsorship and Exhibitor Contract and Guidelines this year. Download the 2016 NASSTRAC Sponsorship and Exhibitor Contract and Guidelines.

 


 

 

2016 Annual Conference Logistical Information


Due Dates and Timelines 


Please see below for important dates and timelines where your action is required for the 2016 NASSTRAC Shippers Conference & Transportation Expo.  Dates are subject to change.

  • Service Kit – February 22, 2016
    The service kit will be made available by Monday, February 22, 2016.  As a reminder, the service kit will only be distributed to those exhibitors who have sent in the total payments to exhibit at the 2016 NASSTRAC Expo.  Please look for the link to the service kit coming from the 
  • Logos and Company Descriptions – February 29, 2016
    Company logos may only be accepted in eps file format.  Your company logo and 100 word company description are due by Monday, February 29, 2016.  All submissions after this date cannot be guaranteed in our program and/or onsite signage.

For any questions, please send an email to Laura Stanton at lstanton@nasstrac.org or call 202-367-2412.


 

Exhibit Hall Schedule

Below is the most up to date exhibit hall schedule. During these times, please have your booth staffed with at least one representative. As these hours are subject to change, you will be alerted to any changes made from this original schedule.

 

Exhibitor Move-In:

Sunday, April 24, 2016 – 8:00am-4:00pm

 

Exhibit Hall Dates/Hours:                                                               

Sunday, April 24, 2016 – 5:30pm-7:00pm

Monday, April 25, 2016 – 7:00am-8:00am

Monday, April 25, 2016 – 9:15am-9:30am

Monday, April 25, 2016 – 11:30am-1:00pm

Monday, April 25, 2016 – 5:00pm-6:00pm

Tuesday, April 26, 2016 – 7:00am-8:00am

Tuesday, April 26, 2016 – 9:15am -9:45am

Tuesday, April 26, 2016 – 11:30am-1:00pm

Tuesday, April 26, 2016 – 2:00pm-2:30pm

 

Exhibitor Move-Out:                                                                     

Tuesday, April 26, 2015 – 5:30pm – 6:30pm


 

Hotel & Travel

 

Hotel:

Please join us for the 2016 NASSTRAC Shippers Conference & Transportation Expo at Rosen Shingle Creek in Orlando, FL! Enjoy the convenience and savings of staying on property at Rosen Shingle Creek in the Annual Conference’s room block. To take advantage of the special NASSTRAC room rate of $185 per night(excluding tax) for single and double bed rooms. Please make your hotel reservation by March 25, 2016; any reservations made after this date cannot be guaranteed the NASSTRAC room rate, nor can we guarantee hotel availability. Check-in is at 3:00 pm EST and check-out is 11:00 am EST. 

 

 


Please note that there will be an additional charge of $22.00 per additional person staying in the room (beyond 2 people).

 

Travel:


The Orlando International Airport is the closet airport to the hotel (12 miles, 15 min drive):

Orlando International Airport (Airport Code MCO)
1 Jeff Fuqua Blvd
Orlando, FL 32827

Ground Transportation options between the airport and hotel include:

  • Alternate transportation from Orlando International : Mears Shuttle
    • Fee: $33.00 USD (round trip); $22.00 USD (one-way) - reservation required
  • Estimated taxi fare: $50.00 USD  (one way)
  • The hotel does not provide shuttle service 

Transportation options such as taxis, shuttles, and buses can be found on the Ground Transportation Level (Level 1) of the Orlando International Airport. View local transportation options

 

Hotel Parking:

 

50% self-parking discounted price for NASSTRAC Conference attendees staying at the hotel:



All Day Pricing Overnight
Regular Pricing $16 $21
NASSTRAC Discounted Rate $8 $10.50




 

 

 

Exhibitor Kit

 

The exhibitor kit will be provided by our General Service Contractor, Shepard, to all exhibitors with a $0 balance to exhibit. The kit will be mailed out beginning February 22, 2016 directly from Shepard to the representative noted on the original exhibit contract. If you have questions about the service kit, please send them to Laura Stanton at lstanton@nasstrac.org or call 202-367-2412.

 


 

 

Key Contact


David Perez, Sponsorship and Exhibit Sales Manager, dperez@nasstrac.org, 312-673-4838

 


Registration: $6,500

Your logo and/or tag line will greet all attendees in the NASSTRAC registration area where they will pick up their materials.

Conference Breaks

(2 available): $5,000/Each

Two conference breaks will be held in the expo hall. During the break your logo will appear on the large screen acknowledging you as the break sponsor.

Conference Breakfasts:

(2 available): $7,500/Each

Two breakfasts will be held in the expo hall. During the breakfast your logo will appear on the large screen acknowledging you as the breakfast sponsor.

Conference Lunches:

(2 available): $10,000/Each

Two lunches will be held in the expo hall. During the lunch your logo will appear on the large screen acknowledging you as the lunch sponsor.

New Shippers Reception: $7,500

New shippers will be welcomed to the conference with an hour long new shipper’s reception.  The sign for the reception will branded with your logo and you will receive 5 people attend the reception to mingle with the new shippers

Welcome Reception: $10,000

Everyone will be welcomed to the conference with a 1-hour welcome reception in the expo hall.  The sign for the reception will branded with your logo as will the bar napkins.

Monday Reception:

$7,500

After Monday educational sessions there will be a 1-hour reception in the expo hall.  The sign for the reception will branded with your logo as will the bar napkins.

Closing Reception:

$8,500

We will close the expo hall on Tuesday night and end the expo with a 1-hour closing reception.  The sign for the reception will branded with your logo as will the bar napkins. There will also be the opportunity to sponsor other activities at the closing reception that are not  so be sure to ask about what other special activities will be taking place.

Videos During Welcome & Monday Receptions:

$2,000

Your 3-5 minute silent sponsor-supplied video will run on the large screen in the expo hall during the welcome reception or Monday reception.

Student Scholarship Support - Golf Hole Sponsorship: $750 Each

Support the NASSTRAC Student Scholarship Fund.  The Scholarship supports college level students coming into the industry.  As a hole sponsor your logo will be on the hole flag for the hold you are sponsoring during the Monday golf event.
   

  

Registration: $6,500

Your logo and/or tag line will greet all attendees in the NASSTRAC registration area where they will pick up their materials.

Conference Breaks

(2 available): $5,000/Each

Two conference breaks will be held in the expo hall. During the break your logo will appear on the large screen acknowledging you as the break sponsor.

Conference Breakfasts:

(2 available): $7,500/Each

Two breakfasts will be held in the expo hall. During the breakfast your logo will appear on the large screen acknowledging you as the breakfast sponsor.

Conference Lunches:

(2 available): $10,000/Each

Two lunches will be held in the expo hall. During the lunch your logo will appear on the large screen acknowledging you as the lunch sponsor.

New Shippers Reception: $7,500

New shippers will be welcomed to the conference with an hour long new shipper’s reception.  The sign for the reception will branded with your logo and you will receive 5 people attend the reception to mingle with the new shippers

Welcome Reception: $10,000

Everyone will be welcomed to the conference with a 1-hour welcome reception in the expo hall.  The sign for the reception will branded with your logo as will the bar napkins.

Monday Reception:

$7,500

After Monday educational sessions there will be a 1-hour reception in the expo hall.  The sign for the reception will branded with your logo as will the bar napkins.

Closing Reception:

$8,500

We will close the expo hall on Tuesday night and end the expo with a 1-hour closing reception.  The sign for the reception will branded with your logo as will the bar napkins. There will also be the opportunity to sponsor other activities at the closing reception that are not  so be sure to ask about what other special activities will be taking place.

Videos During Welcome & Monday Receptions:

$2,000

Your 3-5 minute silent sponsor-supplied video will run on the large screen in the expo hall during the welcome reception or Monday reception.

Student Scholarship Support - Golf Hole Sponsorship: $750 Each

Support the NASSTRAC Student Scholarship Fund.  The Scholarship supports college level students coming into the industry.  As a hole sponsor your logo will be on the hole flag for the hold you are sponsoring during the Monday golf event.
   

  

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